For case managers and teams coordinating several supports
How do we make a proposed support schedule easier to review?
List each proposed service block with its purpose, responsible provider and current status. Mark overlaps, transitions and unanswered questions for review. A weekly map helps the team see the arrangement; it does not authorize hours or decide which service combinations are permitted.
Start with the person’s week
Include the routines and activities that matter to the person before fitting service blocks around them. Record preferences about timing, privacy, travel and breaks. A schedule can look complete on paper while making the person’s day difficult.
List existing support separately from requested changes. Include unpaid help only as it has actually been agreed, rather than assuming a family member is permanently available.
Make each block explain its purpose
For each block, record the activity or need, the service being discussed and the provider responsible. If two services appear to address the same activity at the same time, flag the question for the case manager rather than resolving it by changing a label.
Minnesota’s IHS guidance addresses service combinations and duplication. Use current state guidance and the responsible agency’s review for those decisions; this planning map is not a billing or authorization tool.
Mark transitions and uncertain blocks
A block should be labeled requested, under review or confirmed. Note who communicates a late arrival, cancellation or change between supports. If a block is unconfirmed, do not visually fill it as if coverage exists.
Review the map with the person and team whenever a proposed change affects another part of the week. Keep a dated version so an older arrangement is not accidentally circulated as current.
Weekly support-map worksheet
Download this editable worksheet, add your notes, and bring it to the relevant planning conversation. Leave unknown details blank and identify who can confirm them.
Download worksheet (.txt)- Day and time
- Which proposed or existing block are you reviewing? Repeat this sheet for other blocks.
- Purpose
- What activity or need is this block intended to address?
- Service and contact
- Which service/provider is responsible, and who coordinates it?
- Status and questions
- Is it requested, under review or confirmed? Are there overlaps to resolve?
- Transition
- What happens before and after this block, and who communicates changes?
An optional discussion tool, not an official assessment, authorization, service plan, or emergency plan. Keep completed copies private and share through an agreed channel.
Illustrative planning example
A daytime activity runs later than expected and overlaps with a proposed home-support visit. The map identifies the timing question and the two responsible contacts. It does not assume either service can be billed or delivered as originally proposed.
This example is invented to explain the worksheet; it is not a client story or a promised outcome.
Your next step
Ask the case manager to review service and overlap questions, then ask providers to confirm their actual staffed blocks. Share the agreed version with the person in a usable format.
For a conversation with Clemens Health about your Twin Cities location, call (651) 354-1196 or send a referral. Service fit, authorization, and staffing need to be confirmed.
Minnesota resources
State resources explain program rules. The worksheet and examples are Clemens Health planning aids. Links were checked October 5, 2026; follow the current state guidance for eligibility and service questions.